Reviewed February 2025
To be reviewed February 2028 and then every three years.

Rationale

We collect personal contact information and data from website users in the event that they:

• Register their interest to become a Just Like Home educator or family.
• Register their interest in any Just Like Home jobs or educator vacancies.

The Information We Collect

• Personally Identifiable Information (PII): This includes any information that can be used to identify an individual, such as but not limited to, name, email address, postal address, phone number, or any other information you provide when registering for services on our website. Providing this information is optional. However, some services may not be available to you if you choose not to provide it.
• Aggregated Data: This information is generated by our systems as they track traffic through our sites. This data does not identify you personally and is not linked to the personally identifiable information that you may have provided.

Who We Share This Information With

• The information may be hosted with a service provider. Our agreements with them protect the information that we collect from any unauthorised use.
• Third Parties: The aggregated data (not personally identifiable information) may be shared with third parties, such as preferred suppliers.
• Legal Compliance: Your personally identifiable information may be shared with third parties when we believe in good faith that we are required to do so by law.
• We only share your information with third parties if we have received your permission (usually at the time of collection).

What We Do with Personally Identifiable Information

• We have collected this information in order to provide the best possible service to you while you are visiting our site. We may use the information you provide for the following purposes:
• To process any transactions that you may make on our site.
• To provide any other services that you have requested.
• To offer the most relevant information suitable to you and your interests.
• For any marketing, promotional, publicity, or market research that we may undertake.
• For any other purposes for which you have given permission.

Cookies

A cookie is a small file that resides on your computer and is recognised by our server when you visit our site. A cookie does not provide us with any personally identifiable information. It does provide details of your IP address, the computer platform that you use (e.g., Mac or Windows), the browser that you use (e.g., Chrome, Microsoft Explorer, Firefox, Safari), and what domain you are accessing our sites from. We use Cookies to:

• Track traffic patterns to our site.
• Ensure that the most relevant content is being shown.
• Allow you to enter certain site member services without having to log in each time you visit.

If you would rather we did not use cookies, you can refuse them by turning them off in your browser and/or deleting them from your hard drive. You will still be able to visit our site.

Third-Party Cookies

Third-party vendors, including Google, use first-party cookies (such as the Google Analytics cookie) and third-party cookies (such as the DoubleClick cookie) together to inform, optimise, and serve ads on the internet based on someone’s past visits to our website. Personally identifiable information is not stored by us or any third parties. You are free to opt out of Google’s use of cookies by visiting Google’s Opt-Out Page. Alternatively, you can opt out of a third-party vendor’s use of cookies by visiting the Network Advertising Initiative opt-out page.

Your Data Rights

Under the Privacy Act 2020, you have the right to access, correct, delete, or request portability of your personal information. You can also withdraw your consent for marketing communications at any time. To exercise these rights, or if you have any questions about your personal data, please contact us at info@justlikehome.co.nz.

Children's Privacy

We collect and store personal information of children when parents or guardians provide it through our enrollment process on our website. This information is essential for our Student Management Service (SMS), to process enrollment requests and manage children's records. We are committed to protecting children's privacy and adhere to all relevant privacy laws and regulations. If you believe that we have inadvertently collected personal information without proper authorisation, please contact us immediately, and we will take appropriate steps to remove it.

Data Retention

We will retain your personal information only for as long as necessary to fulfil the purposes for which it was collected or as required by law. After this period, your information will be securely deleted or anonymised.

Data Protection with Third-Party Providers

We may share your personal data with third-party service providers. We require all third-party providers to adhere to strict confidentiality and data protection standards. We implement appropriate technical and organisational measures to ensure that your data remains secure.

Security Measures

We implement appropriate security measures to protect your personal information from unauthorised access, loss, or misuse. These measures include encryption, secure storage, and regular security audits.

Cross-border Data Transfers

Some of our third-party service providers may store data outside of New Zealand. We ensure that any such transfers are in compliance with the Privacy Act 2020 and provide adequate safeguards to protect your personal information.

External Links

Our website may contain links to other websites. These websites have their own privacy policies, which you should review. We are not responsible for the content or practices of these external sites.

Changes to This Privacy Statement

We may update this Privacy Policy from time to time. Significant changes will be communicated to you via email or through a prominent notice on our website. We encourage you to review this policy periodically to stay informed about how we protect your information.